The Committee shall determine the frequency of the meetings. The meetings will be held on the 2nd Tuesday of the month from 4:15 pm to 6:15 pm at the North Grenville Municipal Centre, 285 County Road #44, Kemptville.
Upcoming Meeting Dates
To assist the Municipality of North Grenville in its efforts to identify, review, discuss and make recommendations to Council on agricultural and agricultural-related issues.
The Committee shall:
a) Assist the Municipality in the implementation of its agricultural goals, objectives and policies;
b) Provide advice, comments and recommendations on issues and concerns of farmers and agricultural organizations;
c) Identify key issues of concern for farmers which can be addressed by Municipal government;
d) Provide advice, comments and recommendations on alternative solutions, approaches, plans or studies dealing with agriculture and related rural issues which are within the responsibilities and financial capabilities of the Municipality;
e) Monitor and report on changes within the agricultural industry including agricultural land inventory;
f) Identify and implement programs which encourage public awareness, land stewardship and education of agricultural and rural issues;
g) Inform individuals, groups and businesses of the Municipality’s agricultural goals, objectives and policies;
h) Provide advice, comments and recommendations as requested by Municipal Council on miscellaneous matters as they arise;
i) Consult with other community groups and committees on issues of mutual interest; and
The Committee shall have regard to the shared priorities of the Council Workplan and forthcoming Community Strategic Plan.
The Committee shall be comprised of a minimum of 4 and a maximum of 9 volunteer members and up to 2 member of Council, all of who have voting rights. A staff person(s) from the Planning & Development Department may also attend meetings as a liaison(s) to the Municipality.
In considering the appointment of voting members to the Committee, Council shall consider the following criteria for members of the Committee:
a) Appropriate representation of various farming interests (dairy, beef, apple, greenhouse, cash crops, etc.),
b) Individuals who are prepared to commit to the responsibilities and duties required of them in their work on the Committee,
c) Highly experienced individuals who possess unique skills and/or experience which will benefit the work of the Committee,
d) Community members who have a very good or unique understanding of the current local agricultural climate; and
e) Individuals who understand that a strong commitment to this Committee is required, which means attending the majority of meetings of the Committee.
The Committee shall endeavor to have at least one member under the age of 25 and shall endeavour to be gender balanced.
The Committee, by a majority vote of its members, may recommend to Council to remove any member of the Committee who does not fulfil their obligations under their appointment.
The Committee shall elect a Chair and Vice Chair from among its volunteer members. The positions will be elected by a secret ballot by a majority of the voting members of the Committee.
The Chair and Vice Chair will have a concurrent four-year term. In the absence of the Chair and Vice Chair, the Committee shall appoint an Acting Chair.
The Committee Chair or Vice Chair will present the Committee's report and recommendations to the Municipality's Committee of the Whole or Council, as required.
The Committee may invite additional content experts to attend regular meetings and to present at specific meetings in order to meet its mandate.
The Committee shall determine the frequency of meetings. Agenda packages will be sent out the week prior to the meetings and published on the Municipality’s website.
Agenda packages will be sent out the week prior to the meetings and published on the Municipality’s website. Draft minutes will be distributed by email to each Committee member by the Clerk’s Office within one week following the meeting.
Quorum of the Committee shall be a majority of the appointed members in attendance in person.
Votes by the Committee will be held at regular or special meetings. Decision making of the group shall be by majority vote of those in attendance.
Planning & Development – The Director is responsible to ensure that all associated legislative responsibilities to the Committee are fulfilled.
Director of Planning & Development
The Clerk’s Office shall provide minute taking and agenda preparation and distribution in conjunction with the Chairperson.
The Committee will prepare an annual budget for individual projects or tasks to be undertaken in any year. The Director of Planning & Development shall bring forward budget requests of the Committee as part of the Municipal budget process.
Current Committee Members
Mayor Nancy Peckford
Councillor John Barclay
Agendas and Minutes
Agendas - Agriculture & Rural Affairs Advisory Committee