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Community & Economic Development Advisory Committee

Purpose
The purpose of the Community & Economic Development Advisory Committee is to:
a) act as an advisor to Council on community and economic development questions, challenges and/or issues that may arise,
b) provide expertise and knowledge on North Grenville community and economic development issues to Council, such as questions, challenges and/or opportunities; and
c) improve the economic and social well-being of the residents of North Grenville by fostering an environment suitable for creating and retaining jobs and by supporting community cohesion and engagement.

The Committee shall:
a) be focused on actions that guide and promote the community & economic growth of the Municipality of North Grenville,
b) provide expertise as they are able and communicate and/or meet with subject matter experts, to arrive at recommendation(s) for Council,
c) advise Council on the best use of available resources,
d) research and present to Council, questions, challenges and/or issues that pertain to community & economic development in North Grenville,
e) offer advice and feedback to Council on community & economic development programs and project budgets,
f) research and review of community & economic development suggestions and proposals, in support of staff,
g) deliver advice to Council on Municipal plans of the Municipality; and
h) deal with matters of interest to North Grenville and within the area of community & economic development.

The Committee shall have regard to the shared priorities of the Council Workplan and forthcoming Community Strategic Plan.

Membership
The Committee shall be comprised of a maximum of nine (9) volunteer members, the Mayor and another member of Council, all of whom have voting rights. A staff person(s) from the Economic Development division may also attend meetings as a liaison(s) to the Municipality. The Chairperson shall be a volunteer member selected by the Committee members.

In considering the appointment of voting members to the Committee, Council shall consider the following criteria for members of the Committee:
a) influential decision makers or business leaders from various businesses and/or industry sectors,
b) individuals who are prepared to commit to the responsibilities and duties required of them in their work on the Committee,
c) highly experienced individuals who possess unique skills and/or experience which will benefit the work of the Committee,
d) community members who have a very good or unique understanding of the current local economic climate,
e) individuals who understand that a strong commitment to this Committee is required, which means attending the majority of meetings and/or economic development events, of the Committee, and
f) individuals who understand the possible requirement for closed session meetings, conflict of interest and rules of non-disclosure, and are aware that they will be required to sign a letter of non-disclosure.

The Committee, by a majority vote of its members, may recommend to Council to remove any member of the Committee who does not fulfil their obligations under their appointment.

Committee Chair
The Committee shall elect a Chair and Vice Chair from among its voting members. The positions will be elected by a secret ballot by a majority of the voting members of the Committee.

The Chair and Vice Chair will have a concurrent two-year term. In the absence of the Chair and Vice Chair, the Committee shall appoint an Acting Chair.

The Committee Chair or Vice Chair will present the Committee's report and recommendations to the Municipality's Committee of the Whole or Council, as required.

Advisory Experts
The Committee will invite additional content experts to attend regular meetings and to present at specific meetings in order to meet its mandate.

Meetings
The Committee shall meet once every month, excluding July, (11 meetings per annum) with additional special meetings of the Committee as required by the Chair. Agenda packages will be sent out the week prior to the meetings and published on the Municipality’s website. Draft minutes will be distributed by email to each Committee member by the Clerk’s Office within one week following the meeting.

Quorum
Quorum of the Committee shall be a majority of the appointed members in attendance in person.

Votes by the Committee will be held at regular or special meetings. Decision making of the group shall be by majority vote of those in attendance.

Department Jurisdiction
Planning & Development – The Director is responsible to ensure that all associated legislative responsibilities to the Committee are fulfilled.

Staff Contact
Director of Planning & Development

Administrative Support
The Clerk’s Office shall provide minute taking and agenda preparation and distribution in conjunction with the Chairperson.

Budget
The Committee will prepare an annual budget for individual projects or tasks to be undertaken in any year. The Director of Planning & Development shall bring forward budget requests of the Committee as part of the Municipal budget process.