Meetings will be held on the 2nd Tuesday from 4:00 to 6:00 pm at the North Grenville Municipal Centre, 285 County Road #44, Kemptville.
Terms of Reference
To provide an avenue for a two-way exchange to occur between the arts and culture community and the Municipality of North Grenville.
There is general acknowledgement that the prolific arts and cultural activities in North Grenville have a significant economic impact. The Committee will support the role of staff in completing research and reports to qualify and quantify this impact and develop benchmarks to measure, support and enhance the health of arts and culture in North Grenville.
The Committee, working with staff resource persons and with local arts and culture associations such as the North Grenville Arts Guild, the Kemptville Youth Musical Theatre Company and North Grenville Historical Society, shall:
a) Advise and recommend,
b) Provide knowledge and expertise,
c) Facilitate the work of the Municipality,
d) Act as a liaison between Council, Municipal staff, members of the public and other stakeholders with regard to matters of artistic and cultural significance; and
Have regard to the shared priorities of the Council Workplan and forthcoming Community Strategic Plan.
The Committee shall be comprised of a minimum of 4 and a maximum of 9 volunteer members and up to 2 member of Council, all of who have voting rights. A staff person(s) from Parks, Recreation & Culture may also attend meetings as a liaison(s) to the Municipality.
In considering the appointment of voting members to the Committee, Council shall consider the following criteria for members of the Committee:
a) Influential decision makers (current and retired) from various sectors;
b) Individual members willing to take on specific responsibilities for specific areas of Committee work;
c) Availability of members to participate in Committee work and attend Committee meetings.
The Committee shall endeavor to have at least one member under the age of 25 and shall endeavour to be gender balanced.
The Committee, by a majority vote of its members, may recommend to Council to remove any member of the Committee who does not fulfil their obligations under their appointment.
The Committee shall elect a Chair and Vice Chair from among its volunteer members. The positions will be elected by a secret ballot by a majority of the voting members of the Committee.
The Chair and Vice Chair will have a concurrent four-year term. In the absence of the Chair and Vice Chair, the Committee shall appoint an Acting Chair.
The Committee Chair or Vice Chair will present the Committee's report and recommendations to the Municipality's Committee of the Whole or Council, as required.
The Committee may invite additional content experts to attend regular meetings and to present at specific meetings in order to meet its mandate.
The Committee shall meet at least six times a year. Additional meetings shall be held at the call of the Chair.
Agenda packages will be sent out the week prior to the meetings and published on the Municipality’s website. Draft minutes will be distributed by email to each Committee member by the Clerk’s Office within one week following the meeting.
Quorum of the Committee shall be a majority of the appointed members in attendance in person.
Votes by the Committee will be held at regular or special meetings. Decision making of the group shall be by majority vote of those in attendance.
Parks, Recreation & Culture – The Director is responsible to ensure that all associated legislative responsibilities to the Committee are fulfilled.
Director of Parks, Recreation & Culture
The Clerk’s Office shall provide minute taking and agenda preparation and distribution in conjunction with the Chairperson.
The Committee will prepare an annual budget for individual projects or tasks to be undertaken in any year. The Director of Parks, Recreation & Culture shall bring forward budget requests of the Committee as part of the Municipal budget process.
Current Committee Members
Jayne Couch - Chair
Arthur McGregor - Vice-Chair